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Pharma & healthcare

Your ERP records every invoice. It can't tell you what to reorder.

Applied AI and BI for pharma distributors, wholesalers and pharmacy groups: a daily reorder list for the buyers, margin and expiry risk for the owners, running on the ERP you already have. In production at Vital Drugs.

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Live with a client

What's running today

Vital Drugs, a pharmacy wholesaler in Dubai. Staff drop in the ERP's standard exports; every screen rebuilds in under a minute. Owners, managers, the buying team and field reps all work from the same numbers, behind the company's own login.

Reorder console · overview
The Reorder Console with sample data: inventory value, fill rate, out of stock, what needs attention and the ABC-XYZ grid
The work

What we build here

Five of these run for a client today. Each one is labelled, so you know what's live, what's being built and what's open.

Pharma & healthcare · what we build
BI dashboardLiveRevenue, cost and margin by customer, rep, product and supplier, with drill-ins and a trailing 12 months. Shows exactly which dates the data runs through.
Reorder consoleLiveOut of stock, low and adequate worklists with days of cover, a suggested order quantity and the cheaper suppliers already proven on that product. Orders reconcile against goods receipts.
Expiry and returnsLiveBatches bucketed by 30, 60, 90 and 180 days to expiry, the value still returnable to the supplier and the write-off risk.
Supplier intelligenceLiveBonus-adjusted unit cost of the same SKU across suppliers, the savings from switching, sole-source items and supplier concentration.
Stock inquiryLiveDrop in a customer's list as Excel, CSV or a photo and get live stock, prices and salt-matched alternatives back.
No new software

Runs on the ERP you already have

Whatever you use to manage stock, orders and invoices. No migration, no new system for your team to learn.

Connections
Your ERPSAP, Tally, Focus, Odoo or whatever you runWorks with
Google SheetsPrice lists and purchase ordersWorks with
WhatsAppRep requests answered with live stockWorks with
GmailLPOs sent to suppliersWorks with
PDFCustomer order lists read, photo or PDFWorks with
Deployed for you

We connect it, your team uses it

Our team sets it up on your ERP's exports or database, maps your products, suppliers and reps, and trains the people who use it. It runs from the first week.

Why it matters

The work that falls through the cracks

Mid-sized distributors run on an ERP that records every invoice and receipt but answers very few business questions. Owners wait on spreadsheets to see margin by customer. Buyers reorder from memory and a printed stock list.

Nobody sees which fast seller is about to run out, which batch is about to expire, or which supplier is quietly charging more than the one next door. Each of those is money, every week.

Where we'd start: a reorder list from your ERP exports

The data already exists in your sales and receipt exports, the answer is checkable against what actually arrived, and stock-outs and expiries show up in the numbers within a month. One job, one number, live in 4–6 weeks. If it moves the number, we add the next one.
Playbook · No. 0629

A reorder list from your ERP exports

Time to live
4–6 weeks
Measured on
Stock-outs on fast sellers, and value written off to expiry
Graded
Monthly, on your real cases, failures listed
Hand-off
What it can't settle goes to a person
Livethis sector
We don't arrive empty-handed

What we'd have you tracking from week one

Part of scoping is deciding what to measure. This is where we start for a distributor your size; we cut and add to it with your team.

Owners

  • Gross margin by customer, rep and supplier
  • Revenue growth against last year
  • Capital tied up in dead and slow stock

Buying

  • Days of cover on A-class items
  • Fill rate and stock-outs on fast sellers
  • Bonus-adjusted cost per unit, by supplier

Risk

  • Value expiring in 30, 60 and 90 days
  • Stock still returnable to the supplier
  • Sole-source SKUs and supplier concentration
Honest fit check

This isn't for you if…

We'd rather say so on the first call than after you've paid for anything.

  • You hold fewer than a couple of hundred SKUs. A spreadsheet will do.
  • You want to replace your ERP. We build on top of it.

Tell us the job your team hates. We'll tell you if AI can do it.

A 30-minute call with the people who would build it. No technical knowledge needed: just describe the job, how often it happens, and how you check it's done right.

Book a 30-minute callEmail us the job